job description
Join EDP Consultants Pte Ltd as an Administrative Assistant and play a pivotal role in supporting the daily operations of our dynamic engineering firm. Based in the vibrant heart of Bali, this position offers a unique opportunity to contribute to a fast-paced, innovative environment while enjoying the island’s inspiring work-life balance.
As the backbone of our administrative team, you will ensure seamless office operations, coordinate critical tasks, and provide exceptional support to our engineering and management teams. Your organizational skills, attention to detail, and proactive approach will be key to maintaining efficiency and fostering a productive workplace.
If you thrive in a structured yet dynamic setting and are passionate about delivering high-quality administrative support, we’d love to hear from you. This role is perfect for detail-oriented professionals who enjoy multitasking and are eager to grow within a reputable engineering consultancy.
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate meetings, appointments, and travel arrangements for senior staff and engineering teams.
- Maintain accurate filing systems, both digital and physical, for project documentation and company records.
- Prepare and edit reports, presentations, and other business documents with a high degree of accuracy.
- Handle incoming and outgoing communications, including phone calls, visitor reception, and mail distribution.
- Assist in the preparation of invoices, expense reports, and other financial documentation.
- Order and manage office supplies, ensuring inventory is well-stocked and cost-effective.
- Support HR-related tasks, such as onboarding new employees and maintaining personnel records.
Qualifications
- Proven experience (1-3 years) as an Administrative Assistant, Office Assistant, or in a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Exceptional organizational and time-management abilities, with a keen eye for detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- High level of professionalism, discretion, and confidentiality in handling sensitive information.
- Familiarity with basic accounting or financial software is a plus.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.