job description
Join our fast-growing leasing company in the heart of Bali as an Administrative Assistant and play a pivotal role in ensuring smooth day-to-day operations and exceptional tenant relations. This is a unique opportunity for a detail-oriented, proactive professional to thrive in a dynamic work environment while contributing to the success of our business.
As the backbone of our administrative team, you will manage a variety of tasksâfrom coordinating office activities to liaising with tenants and vendors. Your organizational skills and ability to multitask will be key in maintaining efficiency and fostering a positive experience for all stakeholders. Whether you're handling documentation, scheduling, or resolving inquiries, your work will directly impact our companyâs reputation and operational excellence.
Based in Canggu, this role offers the perfect blend of professional growth and the vibrant lifestyle Bali is known for. If youâre passionate about administration, customer service, and process improvement, weâd love to hear from you!
Responsibility
- Manage and organize office correspondence, including emails, letters, and documents, ensuring timely and accurate processing.
- Coordinate tenant communications, address inquiries, and resolve administrative issues to maintain strong relationships.
- Maintain and update internal databases, filing systems, and tenant records with precision and confidentiality.
- Assist in preparing leasing agreements, contracts, and other legal documents under supervision.
- Schedule and organize meetings, appointments, and property viewings for management and clients.
- Handle billing, invoicing, and basic financial tracking in collaboration with the accounting team.
- Order and manage office supplies, equipment, and inventory to ensure operational readiness.
- Support marketing initiatives by preparing promotional materials and assisting with tenant onboarding processes.
Qualifications
- Proven experience (1-3 years) as an Administrative Assistant, Office Coordinator, or similar role, preferably in real estate or leasing.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Strong organizational and time-management abilities, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- Customer service-oriented mindset with a problem-solving approach.
- High school diploma or equivalent; a degree in Business Administration or related field is advantageous.
- Familiarity with property management systems or CRM tools is a bonus.