job description
Join Gripwell Fastening & Engineering Pte Ltd, a leading provider of innovative fastening solutions, as we expand our operations to the vibrant island of Bali. We are seeking a detail-oriented, proactive Administrative Assistant to support our growing team with exceptional organizational and multitasking skills.
In this role, you will play a pivotal part in ensuring smooth daily operations, managing correspondence, and coordinating administrative tasks to enhance efficiency. This is a fantastic opportunity for a meticulous professional who thrives in a fast-paced environment and is passionate about delivering high-quality support in the engineering sector.
Based in our Bali office, you’ll enjoy a dynamic work culture, opportunities for professional growth, and the chance to contribute to impactful projects in a global industry. If you’re a self-starter with a knack for problem-solving and a commitment to excellence, we’d love to hear from you!
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping with high accuracy.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff.
- Handle incoming and outgoing correspondence, including emails, calls, and mail, ensuring timely responses.
- Prepare and edit reports, presentations, and other business documents using MS Office or Google Workspace.
- Assist in procurement processes, including vendor communications and inventory tracking for office supplies.
- Maintain a tidy and efficient office environment, including managing office equipment and supplies.
- Support HR tasks such as onboarding new employees, maintaining attendance records, and assisting with payroll documentation.
- Liaise with internal departments and external partners to facilitate seamless communication and operations.
Qualifications
- Minimum Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Proven experience (1-3 years) as an Administrative Assistant, Office Administrator, or similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office management software.
- Excellent written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Strong organizational, time-management, and multitasking abilities with a keen eye for detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
- High level of discretion and professionalism in handling confidential information.
- Familiarity with basic HR or accounting tasks is an advantage.