job description
Join Gold Kogyo Malaysia as an Administrative Assistant in our vibrant Bali office! Weâre seeking a highly organized, detail-oriented professional to support our dynamic team in delivering exceptional administrative services. This role offers a competitive salary, comprehensive health benefits, and a clear path for career growth within a collaborative and supportive work environment.
As part of our expanding operations in Bali, youâll play a pivotal role in ensuring smooth daily operations, managing correspondence, and coordinating with various departments. Your expertise in office administration will contribute directly to our efficiency and success. If you thrive in a fast-paced setting and take pride in maintaining order and productivity, this opportunity is perfect for you.
At Gold Kogyo Malaysia, we value professionalism, teamwork, and innovation. Enjoy the unique blend of a rewarding career and the serene, inspiring atmosphere of Baliâwhere work-life balance meets professional excellence.
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping with high accuracy.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely responses.
- Prepare and distribute internal reports, memos, and presentations as required.
- Assist in the preparation of budgets, expense reports, and financial documentation.
- Maintain office supplies inventory and place orders as needed to ensure seamless operations.
- Liaise with clients, vendors, and other stakeholders to facilitate smooth communication and operations.
- Support HR-related tasks such as onboarding new employees and maintaining personnel records.
Qualifications
- Proven experience (minimum 2 years) in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
- High attention to detail and problem-solving abilities to handle administrative challenges.
- Diploma or Bachelorâs degree in Business Administration, Office Management, or a related field.
- Ability to work independently and collaboratively in a team-oriented environment.
- Professional demeanor and strong interpersonal skills to interact with stakeholders at all levels.