job description
Join Business Trends Philippines as a Temporary Administrative Assistant for a dynamic 3-month contract in the vibrant setting of Canggu, Bali. This role is ideal for detail-oriented professionals seeking short-term engagement with impactful responsibilities in document management and administrative support.
In this position, you will play a key role in ensuring the smooth operation of our office by validating, organizing, and archiving critical documents. Your contributions will directly support our team’s efficiency and compliance with regulatory standards.
This is a unique opportunity to gain experience with a reputable company while enjoying the work-life balance of Bali’s most sought-after locations.
Responsibility
- Validate and docket CSD (Corporate Secretarial Documents) to ensure accuracy and compliance.
- Scan, file, and organize CAR (Certificate of Authorization), DOAS (Deed of Assignment), and government-issued documents in a structured digital/physical system.
- Assist in maintaining an up-to-date filing system for easy retrieval and reference.
- Coordinate with internal teams to gather, verify, and process documentation efficiently.
- Prepare and distribute administrative reports as required by management.
- Handle confidential information with discretion and professionalism.
- Provide general office support, including correspondence, scheduling, and data entry.
- Ensure all administrative tasks are completed within deadlines to support operational workflows.
Qualifications
- Proven experience as an Administrative Assistant or in a similar role (1+ years preferred).
- Strong attention to detail and organizational skills.
- Proficiency in document management systems and basic office software (e.g., Microsoft Office, Google Workspace).
- Excellent written and verbal communication skills in English.
- Ability to handle sensitive information with confidentiality.
- Time-management skills with the ability to prioritize tasks effectively.
- Familiarity with scanning, filing, and digital archiving best practices.
- High school diploma or equivalent; additional certification in office administration is a plus.