job description
The International Rice Research Institute (IRRI) is seeking a highly organized and detail-oriented Senior Officer – Administrative Coordination to join our dynamic team in Bali. This role is pivotal in ensuring seamless administrative operations and supporting our mission to improve the well-being of rice farmers and consumers worldwide.
Under the general supervision of the Chief Financial and Administrative Officer (CFAO), the successful candidate will provide comprehensive administrative support, coordinate various functions, and ensure efficient office operations. This position offers an excellent opportunity to contribute to a globally recognized institution while working in a vibrant and culturally rich environment.
If you are a proactive professional with a passion for administrative excellence and a desire to make a meaningful impact, we invite you to apply for this exciting opportunity.
Responsibility
- Coordinate and manage administrative functions to ensure smooth office operations.
- Provide high-level administrative support to the CFAO and other senior management team members.
- Oversee the preparation and distribution of reports, presentations, and correspondence.
- Manage schedules, appointments, and travel arrangements for senior staff.
- Liaise with internal and external stakeholders to facilitate effective communication and collaboration.
- Maintain and update administrative policies and procedures to enhance efficiency.
- Assist in the organization of meetings, conferences, and events.
- Ensure compliance with organizational guidelines and regulatory requirements.
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in administrative coordination or a similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to work independently and as part of a team.
- Experience in an international organization or NGO is a plus.
- Fluency in English; knowledge of Indonesian is an advantage.