job description
Join PT Mako Anugerah Kreasindo as a Mechanical & Electrical Administrative Specialist in the vibrant heart of Badung, Bali. This is a unique opportunity to blend your administrative expertise with technical knowledge in a dynamic, fast-paced environment. You will play a pivotal role in supporting our mechanical and electrical projects, ensuring seamless operations through meticulous documentation, data management, and coordination.
Ideal for detail-oriented professionals with a passion for organization and a background in technical fields, this role offers the chance to contribute to innovative projects while enjoying the work-life balance that Baliās stunning landscapes provide. If you thrive in structured yet creative environments and have a knack for Excel and administrative systems, we want to hear from you!
Responsibility
- Manage and maintain administrative documentation for mechanical and electrical projects, including contracts, reports, and compliance records.
- Coordinate with engineering teams to ensure accurate and timely submission of project deliverables.
- Develop and update spreadsheets (using advanced Excel functions like pivot tables and VLOOKUP) to track project budgets, timelines, and resource allocation.
- Prepare and distribute meeting agendas, minutes, and follow-up actions for technical and stakeholder discussions.
- Liaise with vendors, clients, and internal departments to facilitate smooth communication and resolve administrative queries.
- Monitor inventory levels of mechanical and electrical supplies, and assist in procurement processes.
- Ensure adherence to company policies, industry standards, and regulatory requirements in all administrative tasks.
- Generate periodic reports on project status, expenditures, and administrative KPIs for management review.
Qualifications
- Minimum of 2 years of experience in administrative roles, preferably within mechanical, electrical, or engineering sectors.
- Proficiency in Microsoft Excel (advanced functions such as pivot tables, VLOOKUP, and data validation are a must).
- Strong organizational and time-management skills, with the ability to handle multiple priorities in a deadline-driven environment.
- Excellent written and verbal communication skills in English and Indonesian.
- Familiarity with technical terminology related to mechanical and electrical systems is a plus.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work collaboratively in a team and independently with minimal supervision.
- Bachelorās degree in Business Administration, Engineering, or a related field is preferred.