job description
Join Pizza Pizza Pizza ID, a dynamic and rapidly growing F&B brand under PT Beda Tapi Satu, as our F&B Administration Specialist in the vibrant heart of Bali! Weâre looking for a detail-oriented and organized professional to streamline our operations, ensuring seamless documentation and efficient inventory management. If you thrive in a fast-paced environment and have a passion for the food and beverage industry, this is your chance to contribute to a brand thatâs redefining casual dining in Indonesia.
In this role, youâll play a pivotal part in maintaining the accuracy of our financial and operational records, from purchase orders to sales documentation and return processes. Your expertise will help us optimize inventory, reduce discrepancies, and support our teams in delivering exceptional service to our customers. Baliâs thriving tourism and hospitality scene make this an exciting opportunity to grow your career while enjoying the islandâs unique lifestyle.
At Pizza Pizza Pizza ID, we value collaboration, innovation, and a proactive mindset. Youâll work closely with cross-functional teams, including procurement, logistics, and store operations, to ensure our administrative processes align with our business goals. Whether youâre reconciling invoices, preparing reports, or coordinating with suppliers, your contributions will directly impact our efficiency and success.
If youâre a problem-solver with a knack for organization and a desire to work in a fun, fast-growing F&B environment, weâd love to hear from you. Apply now and take the next step in your career with a company thatâs passionate about great food and even better experiences!
Responsibility
- Manage and organize all purchase, sales, and return documentation to ensure accuracy and compliance with company policies.
- Reconcile invoices, receipts, and financial records to maintain up-to-date and error-free administrative systems.
- Coordinate with procurement and logistics teams to track inventory levels, monitor stock movements, and minimize discrepancies.
- Prepare and submit regular reports on purchasing trends, sales performance, and inventory status to support data-driven decision-making.
- Assist in the preparation of monthly, quarterly, and annual financial summaries for internal and external stakeholders.
- Liaise with suppliers, vendors, and internal teams to resolve discrepancies, process returns, and ensure timely deliveries.
- Maintain digital and physical filing systems for all administrative documents, ensuring easy retrieval and compliance with record-keeping standards.
- Support store operations by providing administrative assistance, including order processing, data entry, and inventory audits.
Qualifications
- Minimum of 2 years of experience in administrative roles, preferably within the F&B, retail, or hospitality industry.
- Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and experience with inventory management software or ERP systems.
- Excellent organizational skills with a keen eye for detail and accuracy in data entry and documentation.
- Ability to multitask, prioritize workloads, and meet deadlines in a fast-paced environment.
- Strong communication skills, both written and verbal, with the ability to liaise effectively with internal teams and external partners.
- Basic understanding of financial processes, including invoicing, reconciliation, and reporting.
- Fluency in English and Bahasa Indonesia; additional languages are a plus.
- High school diploma or equivalent; a degree in Business Administration, Finance, or a related field is advantageous.