job description
Join St Luke's Hospital as an Executive, Medical Services and play a pivotal role in supporting our Medical Services Department. This position offers a unique opportunity to contribute to the efficient operation of our healthcare services while working in a dynamic and collaborative environment. Based in beautiful Bali, you will provide high-level administrative and operational support, ensuring seamless coordination between medical staff, management, and external stakeholders.
As an Executive in Medical Services, you will be at the heart of our operations, facilitating communication, managing schedules, and maintaining critical documentation. Your organizational skills and attention to detail will directly impact the quality of care we provide to our patients. If you are passionate about healthcare administration and thrive in a fast-paced setting, this role is perfect for you.
St Luke's Hospital is committed to excellence in patient care and professional development. We offer competitive compensation, a supportive work environment, and the chance to make a meaningful difference in the lives of others. Apply today and take the next step in your career with a leading healthcare provider in Bali.
Responsibility
- Provide executive secretariat support to the Medical Services Department, including managing correspondence, scheduling meetings, and preparing reports.
- Coordinate administrative tasks such as maintaining medical records, managing departmental budgets, and ensuring compliance with healthcare regulations.
- Act as a liaison between medical staff, hospital management, and external partners to facilitate smooth communication and collaboration.
- Organize and oversee departmental events, training sessions, and conferences to enhance professional development and operational efficiency.
- Develop and implement administrative policies and procedures to improve workflow and ensure adherence to hospital standards.
- Assist in the preparation of presentations, proposals, and other documentation for internal and external stakeholders.
- Monitor and manage inventory of medical supplies and equipment, ensuring timely procurement and distribution.
- Provide operational support to medical teams, including handling patient inquiries, managing appointments, and resolving administrative issues.
Qualifications
- Bachelor's degree in Business Administration, Healthcare Management, or a related field.
- Minimum of 3 years of experience in an administrative or executive support role, preferably in a healthcare setting.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and interpersonal skills, with a professional demeanor and the ability to interact effectively with diverse stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with healthcare management software.
- High level of discretion and confidentiality, with a strong commitment to ethical standards and patient privacy.
- Ability to work independently and as part of a team, with a proactive and solution-oriented approach.
- Fluency in English; knowledge of Indonesian or other languages is a plus.