job description
Join NightOwl Convenience as an Executive Assistant to our US Sales Team, working remotely from the vibrant island of Bali. This is a unique opportunity to provide high-level administrative support to a dynamic sales team while enjoying the flexibility of a tropical work environment.
In this role, you will be the backbone of our US sales operations, ensuring seamless communication, organization, and efficiency. Your proactive approach and exceptional organizational skills will help drive productivity and success for our team. If you thrive in a fast-paced setting and have a passion for supporting executive-level tasks, this role is perfect for you.
NightOwl Convenience is a growing company with a strong presence in the retail industry, and we are looking for a detail-oriented professional to help us maintain our competitive edge. This position offers the chance to work with a global team while enjoying the work-life balance that Bali is famous for.
Responsibility
- Manage and coordinate the daily schedules, meetings, and appointments for the US Sales Team.
- Handle correspondence, including emails, calls, and messages, ensuring timely and professional responses.
- Prepare and edit reports, presentations, and other business documents to support sales strategies.
- Organize and maintain confidential files, records, and databases with high accuracy.
- Coordinate travel arrangements, including flights, accommodations, and itineraries for team members.
- Act as a liaison between the US Sales Team and other departments, ensuring clear and efficient communication.
- Monitor and track sales performance metrics, providing administrative support for data analysis.
- Assist in planning and executing team events, meetings, and conferences as needed.
Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting sales teams.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English (required).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- High attention to detail and problem-solving abilities.
- Ability to work independently with minimal supervision in a remote setting.
- Familiarity with CRM systems (e.g., Salesforce) is a plus.
- Based in Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung) with a stable internet connection.